The board of directors will guide your startup through its most challenging growth phases. They must deliberate on strategies and approve actions that ensure the success of the company. This is why efficient and effective board meetings are crucial. To achieve this, a few essential requirements must be observed during the meeting.

The first requirement is that you give attendees a proper notice of the meeting. This can vary based on the size of your business but five to seven days is generally considered to be a reasonable timeframe. This allows the attendees to read through the board’s document and attend the meeting in person or via video and participate in an efficient discussion.

You should set strict time limits on each item in the agenda for the board meeting. This will keep the board meeting focused and allow all members to contribute effectively. The agenda should include a list with all documents that must be approved or discussed. This helps instill in participants a sense that the board has weighed crucial aspects of the company’s growth and is not taking shortcuts.

It’s recommended to not discuss irrelevant topics in board meetings, however it’s not always feasible. To avoid this it is important to promote discussions in a way that all opinions are accepted and valued. This can be accomplished by incorporating tools like decision matrices into your board meetings.

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