Online board meetings can be an effective method for making decisions that are effective. However, if they’re not properly managed, they could result in boredom and low participation. Use these tips to make your virtual meetings more lively and increase your efficiency.

Distribute the agenda to participants prior to the meeting so that everyone has an understanding of what’s going to be discussed. Think about asking your board to tune in from a place that is quiet and free from distractions. Instruct participants to utilize the “raise hand function” of your virtual meeting software whenever they are able to speak to avoid over-talking or missing the point.

Set a maximum duration for each topic to ensure that the meeting stays focused on the most important issues. This allows everyone to be involved and keeps the discussion from drifting off-topic or distracting others. Encourage your board to mute their microphones when they’re not speaking to cut off background noises like pets, kids and coworkers.

Last but not least, end the meeting promptly. This shows respect for the time of your fellow board members. It is also a best method to distribute the minutes at the time the meeting is over. It is also helpful to simplify the process of recording and distributing minutes using the built-in features of the software you use to manage your board including inline task delegation.

By doing this, you can ensure that all board members are on the same page as to what transpired during the meeting and what needs to be done in between meetings.

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