https://digitalcloudroom.com/vdr-ability-to-provide-secure-storage-for-sensitive-company-documents/

VDRs support a variety of business processes and are an essential instrument for companies handling sensitive information. However they should be considered as a part of an overall security plan for data that includes regular risk assessments and training and planning for incident response, ongoing monitoring, and the implementation of robust technical controls.

The main reason to implement a vdr during business transactions is to secure confidential documents. For example, a company engaged in M&A due diligence might wish to make it simple for the prospective buyer to review confidential documents without fear of theft or misappropriation. However, the need for speedy and secure sharing of documents can occur in a variety of scenarios like when legal counsel requires access to company records, auditors need access to audit reports, or when a board member who is located away would like to review crucial documentation.

Data security features in VDRs include access control encryption mechanisms, access control, as well as audit trails that help to ensure compliance with regulatory standards such as GDPR. In addition, a number of VDRs provide features such as dynamic watermarking that overlays confidential documents with invisible or visible markers that can be tracked if the document is leaked outside of the VDR.

In the event of an incident the detailed logs a vdr can store can be helpful with the forensic investigation. They can also help companies determine what data was affected and how the breach occurred. In addition the auditing capabilities of a vdr can provide information on areas where improvements may be needed.